Moving an office is basically the same as moving your household. Both of these relocations require planning, organizing, sorting out your budget and making checklists. In order for everything to go according to the plan, you will also, as a responsible manager, notify your employees at least a few weeks before the move. Relocating your company is a lot of work and in order to relocate your business as fast as you can, hiring a professional, interstate movers NJ is the best option. Now, let’s see what do you have to do if you want to pack your office for relocation properly!
Pack Your Office for Relocation – Tips!
You will have to inform your clients about the office relocation. Shutting down your business, even for a week, means “losing money”. Therefore, hiring professional eviction movers to assist you with your office move is the first thing you should think about. Having a good eviction crew on your side means that you will relocate your business in a short period of time. These are the steps you should follow if you want to pack your office for relocation:
- Start planning early
- Hire A Professional Mover
- I.T. Is Important!
- Change the Address
- Give tasks to your Employees
- Pack and Label Moving Boxes
- Move some “small” items on your own first
Start Planning Early
Planning early is very important, especially if you are moving an office. Nobody likes to stay the whole day and night in the office, packing and trying to figure out how to pack those 5 printers and copy machines for the morning! Therefore, make a plan and a checklist. You should also assign a few employees to take care of their section of the firm (to make sure that everything is packed and prepared for the relocation).
Inspect your new office space and figure out in advance where will you place all the items from your old office. You might also want to replace some of the old office furniture or other equipment. If you want to do this, now’s the time. Don’t waste time relocating items you are planning to replace.
Pack Your Office for Relocation – Hire a Professional Mover
If you are searching for the best mover for your office move, Chatham movers are the perfect solution. Every professional moving company has a license and trained workers. They will calculate the costs of your move in advance and put everything in a written document with a signature. A professional moving company has a lot of moving services that they will provide. Some of those services are:
- Packing and Unpacking
- Proper Labeling
- Truck and Transport
- Moving Insurance and Safety
- Storage Solutions etc.
I.T. Is Important!
Disconnecting and reconnecting all of your tech is one of the things that can cause the biggest complications when the office move is in question. As soon as you find out about the moving date, let your I.T. department make a plan for transferring all of your office tech. This is a big job that your mover, unfortunately, won’t be able to help you with. Therefore, you should let your team know as soon as it’s possible so they can get to work immediately. This includes servers, phones, data, and internet plans! Don’t forget to transfer your utilities too! Electricity, gas, and water should be on at least a few days before you move in.
Change the Address
If you want your business to be up and running as fast as possible, it’s better to start updating documents with your new address earlier than later. Immediately inform your clients about your new address, especially if they are shipping things to you regularly. It’s way better to have all of your documents updated in advance than to take the risk of not having them for a few weeks after the relocation.
Give Tasks to Your Employees
While a professional moving company is packing and taking care of some bigger pieces of office furniture and boxes, each of your employees can prepare their own desk for relocation. Let your employees know about the move in advance so they won’t be in a rush and under pressure. You can also give them a few hours off on the day before the move so they can finish packing their own desks without unnecessary stress.
Pack Your Office for Relocation – Label Moving Boxes
Process of labeling moving boxes sounds boring and takes a little bit of time, but, believe it or not, it will help you significantly when you start unpacking. You probably already have markers and labels in your office, so you should use them! After packing every box, mark it with a number or write on it what does it contain. If you decide to use the number coded system, you will also have to make a list where you will write what is placed in every box marked with a specific number.
Labeling your moving boxes before the move will make your unpacking process easier.
Move “small” Items on Your Own First
If you are an owner of your new office space, you can also simplify the moving process and make it go faster if you transfer some of the bulky office items or relocate plants by yourself. Your professional mover will take care of the office furniture, shelves, chairs, desks, and other heavy items, while you can relocate some of the office supplies even before the moving day.
These were the steps you should follow in order to pack your office for relocation. The most important thing is to notify your employees and clients, change the address as soon as possible and hire a professional moving company. Best of luck with your business in the future! Have a good move!