Moving an office can be quite a hefty process. There is a lot that you will need to do – from bureaucracy to moving office furniture to finally starting work. Once you are done moving, however, you might not even realize that there is still work to do! It is the last task – starting work – that might come as a surprise. What most people do not realize is that this is the perfect chance to organize your new office after moving! If you are smart and prepared about it, you will be able to run your office with the utmost efficiency! Luckily, Bluebell Relocation Services NJ is here to help you with this! In this article, we will help you organize your office move and get the best out of it!
Moving an office will take a lot of planning
The first thing you need to understand is that an office move is never an easy thing – we have already mentioned this. With so much to think about, you might find yourself struggling with ease. This is why good planning is of utmost importance. You will want to sit down with reliable furniture movers NJ and create a thorough moving checklist.
Here, you will be able to put everything you want to do on paper. Once you do this, you can easily see what needs to happen and you can prioritize important tasks. This will also help you set up the perfect moving timeline. Inside, you can see just how long (or short) your office move will last, and when everything needs to happen.
To help you with this, you will also need to create a trustworthy moving team. Pick a person from each department of your office for which they will be responsible. This way, you can delegate the moving chores and make the whole experience easier. What’s more, when everyone has less to do, they can focus on each chore more thoroughly. That’s how you get the perfect and stress-free move! However, make sure you also include the time to organize your new office after moving in your checklist as well. This way, you will be ready for it when you are done moving!
Organize your new office after moving by getting its layout ready
One of the best things you can do when finding your new office is to already start thinking about what it is going to look like. Get its blueprints and start planning the layout upfront. Let your team help you with this. They can talk to their departments about the current office layout. This way, you can find out if there was anything unsatisfying about your office, or making the work tough.
You never know what can happen. Some of your workers might come up with smart layout solutions that will help everyone. If you can boost the efficiency in your office, then you will want to do it. You can also think about other ways to organize your new office after moving by changing its current layout. Maybe you can shift up some departments, or bring other people closer so they can communicate better. Small and big things alike can make your workers happier and thus more productive – so it’s a question worth asking.
But that’s not all. Once you plan your office layout, you will know exactly what you can take to your new office. Simply put, you will not be able to fit some new items in your office – or you might need to get new ones. Nevertheless, this will help pack your office for relocation with ease. Once you have the full list of items, you can plan it easy! Remember – the fewer items you take, the less money you will need to spend on moving them! This can also help you organize the office after moving it.
Make sure to do an audit after you move
We have already mentioned just how much there is to move during an office relocation. This is why there is a huge risk of losing items or damaging them during transport. So, after you are moving, one of the first organizational steps would be to do a complete audit.
When planning your move, you will want to create an inventory list of your items. This will help you keep track of everything that you are moving to. So, when the items reach your new office space, all you will need is to go item by item and check that everything’s there. You will see if anything is missing by doing this. If this is the case, make sure to call the moving company immediately and see what happened. Perhaps the box was just misplaced, and you can still reach it.
The same can apply for damages. Make sure you are checking the condition of every item you have. Of course, because of the mere size of your office, no one can guarantee that everything will be safe and sound. (However, the chances for this do raise when moving with reliable movers)
If there is something wrong, you will want to file an insurance claim as soon as possible. This will help you cover any losses that happened. You want to do this fast – because the sooner you file for it, the sooner you can get your money back. This will also help organize your new office after moving faster – since you will have the items (or the money) ready and in place.
Share any emergency procedures with your workers
Finally, if you want to be ready for anything that’s happening in your new office space, you will want to know all the emergency procedures for your new space. These change form building to building, and you will need to relearn them after moving your office. Then, you will want to hold a team meeting where you can discuss these with your workers too. This will save a lot of time, help you organize your new office after moving, and everyone will know what to do in emergency cases.